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How much is that toner?

Ok so let’s talk about your laser printer fleet.  As is probably the case with your print infrastructure, you have leased a fleet of copiers, and you have been purchasing laser printers, and the toner to run them.

In a perfect world, you have strategically placed devices that are networked, and can be used by multiple people.  The beauty of this solution is that the larger the device, the larger the toner cartridge, the lower the cost to run the device.

Virtually every environment I have ever walked is overrun with printers.  Take a visit to your lab, each piece of lab equipment has a printer tied to it…  That is just an example. Over time employees request printers (and even inkjets), they have their reasons, and the usual reaction is to find a small inexpensive device.  That is where money starts leaving the health system.

Let’s look at a simple HP 402 printer.  This is pretty much the go to corporate device from HP for a personal desktop printer.  The high yield (don’t get me started on why they even make low yield cartridges) cartridge is 9,000 pages and it costs $217.00.  The simple math is to divide 217 / 9,000 resulting in a cost per page of .024 per page.  This is based on 5% coverage, or think of a postage stamp…not very realistic.  Simply multiply CPP x 1.6 (Call me to talk math but this takes coverage to a more realistic 8%) for actual coverage, which now puts you at .036 per page…for just toner.

If you want to branch into a TCO including the device.  Add .003 per page for parts and labor and you are bordering on .04 cents per page, plus what you pay for the device itself.

Total Print can absolutely help you evaluate where you are, and where you should go.  We are the experts in getting the right equipment in the right place, therefor substantially lowering your costs.  You are a phone call away from a free evaluation!  1-855-915-1300

Pesky Desktop Printers

It is funny, the many times I have walked a facility for a simple inventory, the employees with personal printers get very protective of their personal print device.  I have seen it all; they like to hide them under the desk or simply under a bunch of paper.  Sure, they all have their reasons such as, I print personal documents or it is a long walk.  In some cases, the fact that they are an executive is enough to warrant a personal printer.

Here is a list of ideas, some aggressive and some more passive.  In a perfect world, the word comes from the C suite and everyone turns them in…in a perfect world.

Just give them the data:  This is a simple solution, in most cases a desktop laser printer costs 3-5 cents per page to run, while the network laser or copier around the corner costs one penny a page.  The health system is ALWAYS looking for savings, so give them an opportunity to turn it in.

The service call removal:  Identify the list of printers that you WOULD LIKE to remove, and when that fateful service call comes in, unless it is a simple jam, use that as an opportunity to let the user know that the device is no longer supported and your print is now being pushed to X printer.

The toner request removal:  This is more aggressive, when the toner runs out; there is simply no more toner for that device to run.  The sneaky few will actually go buy their own cartridges, or find as many as possible and stockpile them (you know who those users are)

The bottom line is these smaller desktop printers are 3 to 5 times more per page to run.  They are a service nightmare for your I.T department.  In addition, if you are on a managed print program, you know the challenges with collecting page counts. (Shameless plug, TPUSA solved the problem of collecting local attached page counts with our patented Patrol technology)