Managed Print Services for Every Industry
No two businesses print the same way — and no two industries face the same risks, regulations, or demands. A law firm needs airtight document security and precise client billing. A healthcare provider must meet strict HIPAA requirements. A credit union needs to protect sensitive member data while managing high transaction volumes efficiently.
Off-the-shelf print solutions don’t account for any of that. TotalPrint USA does.
We specialize in building tailored managed print solutions that address the specific compliance, security, cost, and workflow challenges of your industry. Whether you’re managing a multi-location healthcare network, a busy legal practice, or a growing financial institution, we design a print environment that works the way your business does — not the other way around.
Learn more about who we are and how we work → About TotalPrint USA
Managed Print Solutions for the Legal Sector
Law firms operate in one of the most document-intensive environments in any industry. Case files, contracts, discovery materials, court filings, client correspondence — the volume is relentless, and the stakes for mishandling any of it are high.
Beyond sheer volume, legal professionals carry a duty of confidentiality that extends to every printed page. A document left unattended on a shared printer isn’t just an inconvenience — it’s a potential ethics violation and a liability. At the same time, managing print costs and allocating them accurately to individual client matters is a billing requirement that generic print solutions simply can’t support.
TotalPrint USA’s managed print services for law firms are built around these realities.
Secure document scanning and routing ensures that sensitive client materials are captured and delivered only to authorized recipients — reducing the risk of misdirected documents at every step of the workflow.
Cost allocation and client billing features give your firm the granular tracking it needs to assign print costs directly to client matters, supporting accurate invoicing and internal cost control without the administrative burden.
High-volume, reliable printing for case files means your team isn’t losing billable time to jammed printers, toner shortages, or unplanned downtime during trial prep.
Whether you manage a small boutique practice or a large multi-office firm, TotalPrint USA delivers the document management for legal offices that keeps your operation running securely and efficiently — so your attorneys can focus on the work that matters.
HIPAA-Compliant Managed Print for Healthcare
In healthcare, a printed document isn’t just paper — it’s protected health information (PHI). Patient records, lab results, prescription orders, and insurance documents all carry strict federal protections under HIPAA, and every printer, copier, and scanner in your facility is a potential point of exposure.
Most healthcare organizations focus their compliance efforts on digital systems and overlook the physical print environment. That’s a significant gap. Unattended documents at a shared printer, unencrypted data traveling across a network to a device, and the absence of any audit trail for print activity are all compliance risks that can result in serious penalties — and, more importantly, in harm to the patients who trust you with their information.
TotalPrint USA’s secure print solutions for healthcare close that gap with a purpose-built approach to HIPAA-compliant printing.
Secure “follow-me” printing requires users to authenticate at the device before a document is released — so print jobs wait for the right person, not for whoever happens to walk by first. Patient information never sits unattended in an output tray.
Encrypted data transmission protects PHI at every stage of its journey from a workstation to a printer, ensuring that sensitive information cannot be intercepted on your network.
Full audit trails for all print, scan, and copy activity give your compliance team the documentation it needs to demonstrate HIPAA adherence, respond to audits, and identify any anomalies in how patient information is being accessed or shared.
Managing print compliance across a hospital, clinic network, or medical office doesn’t have to be a burden. With TotalPrint USA, it becomes a controlled, documented, and continuously monitored part of your overall security posture.
Efficient and Secure Printing for Financial Services & Credit Unions
Financial institutions handle some of the most sensitive personal and financial data in existence — account numbers, Social Security numbers, loan documents, member statements, new account applications. Every workflow that touches that data, including printing, is a potential security and compliance exposure.
At the same time, financial organizations face relentless pressure to reduce operational costs and process paperwork faster. Loan officers waiting on slow printers, branch managers dealing with supply shortages, and IT teams trying to manage a fragmented fleet of devices across multiple locations — these aren’t just inconveniences. They’re direct drags on productivity and member or customer experience.
TotalPrint USA’s printing solutions for financial services and managed print for credit unions address both the security imperative and the efficiency opportunity.
Protecting sensitive member and customer data is built into every layer of our solution — from secure print release and encrypted transmission to continuous device-level security monitoring that flags unusual activity before it becomes a breach.
Streamlined workflows for loan applications, new accounts, and member services reduce the time staff spend managing print-related tasks, so your team can move faster and serve more people with fewer friction points.
Fleet optimization to reduce operational costs gives your institution a clear picture of where print spend is going — and where it can be cut. From consolidating underutilized devices to automating supply replenishment, we help financial organizations run leaner without sacrificing reliability.
Our Process: How We Tailor a Solution for You
Every TotalPrint USA engagement starts with understanding your business — not with pushing a product. Here’s how we build a managed print solution that actually fits:
Step 1: Assessment & Discovery
We begin with a thorough analysis of your current print environment. How many devices do you have? Where are they? What are they printing, how often, and at what cost? What compliance requirements apply to your industry? This discovery phase gives us the full picture we need to design something that solves your actual problems.
Step 2: Custom Strategy & Implementation
Based on what we find, we develop a print strategy tailored to your industry, your locations, and your workflows. We handle the implementation — from device configuration and software deployment to staff onboarding — so the transition is smooth and your team experiences minimal disruption.
Step 3: Proactive Management & Support
Once your solution is in place, we don’t disappear. Our team provides continuous monitoring, proactive maintenance, automated supply replenishment, and responsive on-site support wherever you operate. We manage the print environment, so you don’t have to — and we’re always looking for ways to improve performance and reduce costs over time.
Discover a Print Solution for Your Business Today!
Every industry has unique printing challenges. Every organization deserves a solution built around them. Whether you’re running a law firm that needs airtight document security, a healthcare network navigating HIPAA compliance, a financial institution protecting sensitive member data, or a growing business looking to get control of its print costs, TotalPrint USA has the expertise and the infrastructure to deliver.
We’ve helped organizations across the country transform their print environments from a source of frustration and hidden cost into a streamlined, secure, and strategically managed function. You’re next.
Stop settling for a generic print solution. Let’s build the right one for your industry.